SECTION 4.3.5 - JOB ADJUSTMENT
USAGE: To apply ad hoc Work-in-Progress (WIP) debits and credits to Jobs.
DISCUSSION: This is useful for writing on or off a WIP value. It is also an easy way of clearing the WIP balance for a completed Job. This program allows you to modify WIP without having to go through Purchasing or Invoicing.
When you start the JOB ADJUSTMENT program, the computer will initially ask for a Job code. Insert the code and press <Enter>.
To return to the JOB COSTING DATA ENTRY MENU, press <ESC>.
To search for a Job, press <F9>. For further details on searches, see SECTION 1.2.
Having chosen a Job, the screen will display the name and address and recent balances, in full at the top of the screen. The screen will appear as follows:
As you can see, you are now asked for a General Ledger account to post to. Enter a General Ledger account number (eg Freight) and press <Enter>. You can also use <F9> to search for a General Ledger account.
There are certain accounts that HiFinance will stop you from posting to, eg Bank, Trade Debtors, WIP. These are only posted to via other programs, eg Invoicing.
The screen will now split into 3 parts. The top section is the Debtor details, the middle section shows the second account’s details, and the bottom section allows you to enter the details of the transaction.
An example is:
The fields available are:
DATE This is date you wish to make the transaction apply. The date does not have to be in the current period, but if you backdate a transaction, HiFinance will not let you choose a date in a closed period. To close a period, use the CALENDAR function. (See SECTION 7.1.6.)
REFERENCE NUMBER This is a running number that can be used as a reference in to other documents. HiFinance will default the value to the last Adjustment reference number used, plus one.
SOURCE CODE Every Adjustment must have a Source Code attached. This then appears on reports and enquiries. If you do not remember the code, press <F9> to initiate a search.
DESCRIPTION Here you must enter the reason for the Adjustment.
VALUE This is the value of the transaction. By default, this is a debit amount, ie it will increase the balance of the WIP. To change it to a credit value, press - . When you leave this field, HiFinance will update the NEW BALANCE fields on both accounts (sections 1 and 2 of the screen) to show you what the effect of you entry would be, but the balances will not actually be changed until you choose to update.
<F8> If you wish to return to section 2 of the screen, press <F8> or <CsrUp> at the date field. This may be more efficient than pressing <ESC> and restarting the transaction.
<F9> This will initiate HiFinance’s calculator. When you press <ESC> from the calculator, the result will be inserted into the value field.
<ESC> To abort the whole transaction, press <ESC>. You will then be returned to the Job code entry routine.
To finally update your transaction, press <F10>.
Files updated by the Job Adjustment program:
Job master-file: The Job’s WIP balance will be increased by the value of the transaction.
Job transaction-file: A transaction is created to match each balance updated.
General Ledger master-file: The relevant General Ledger account will be updated. Also, the WIP account will be updated.
General Ledger transaction-file: A transaction is posted for each transaction line.