Total Legal Accounting 3
SECTION 22.214.171.124.2 - GOVERNMENT CHARGES - ALL CLIENTS
USAGE: To enter apply the government charges (eg GDT). This program calculates and applies the charges to all Client files. It is not possible to adjust the value computed before the update. If you run this program and wish to change a specific Client, you should either run the ONE CLIENT (see SECTION 126.96.36.199.2) option before or after the bulk update is run.
DISCUSSION: Each General or Trust Receipt and Cheque entered can potentially carry a Government charge. T.L.A. can compute this charge and create a special Disbursement transaction applying the charge to the Disbursement balance. The charge rates are setup in GOVERNMENT CHARGES (see SECTION 188.8.131.52). The current uncharged value can be displayed in CLIENT/TRUST ENQUIRIES. The calculation is reset when a transaction (from this program) is generated. Thus T.L.A. maintains a total of uncharged government charges.
When you start the GOVERNMENT CHARGES program, T.L.A. asks you to confirm that you have made a full backup of the data-files. Once the update begins, it will continue until complete. If there is a problem with the files, the program may fail and you will need to restore your data.
Next you are required to enter the General Ledger account you wish T.L.A. to post the computed value to. It must be a Revenue or an Asset account.
After confirming your wish to update, T.L.A. will scan each Client file in turn and apply any government charges it computes.
Files updated by the Disbursement program:
Client/Trust master-file: The Client’s Disbursement balance is updated with the value of the transaction.
Client/Trust transaction file: A transaction is entered with the details of the transaction.
General Ledger master-file: The Asset/Revenue account and the Disbursement Ledger will be updated with the value of the transaction.
General Ledger transaction file: A transaction is entered with the details of the transaction for each General Ledger account updated.
Audit transaction-file: Each transaction creates a line in the Audit file, which can then be printed in the AUDIT TRAIL.