SECTION 220.127.116.11 - JOB COST GROUPS
Every Job Cost Item must be associated with an Job Cost Group. This puts the Job into a reporting group. The reports menu can then isolate or sort by group when printing Job records and transactions. Also, HiFinance maintains totals by Job Cost Group, which can be viewed and reported.
The JOB COST GROUPS MENU is accessed as item 1 from the JOB COST TABLE MAINTENANCE MENU. On selecting this function, the following will be displayed:
To return to the JOB COST TABLES MENU, press <ESC>.
Fields available on the JOB COST GROUPS file.
JOB GROUP This is the Group's code. This is the code by which the Group will be referenced throughout HiFinance. It is up to 15 characters long. The code may be any alphanumeric sequence (without embedded spaces). . and - are acceptable characters. To make the codes easier to remember, it is usually an abbreviation of the Group's name, eg. MATERIALS, TIME, etc. Alternatively, it might be a number starting from 1. When using an all-numeric codes take care to make all the codes the same length or they will not sort as expected. (See APPENDIX A.)
DESCRIPTION The full name of the Group, eg. HARDWARE ITEMS. It may be up to 50 characters long. This field must not be left blank.
PERIOD COSTS This is the total of all the costs, split up by period, for all the Jobs in this group. These are calculated fields and are recomputed each time you enquire on the Job Cost Group record. These fields are accessible by printing the enquiry screen (see SECTION 18.104.22.168).
TOTAL COSTS This is the total of all the costs of all the Jobs in this group. It is a calculated field and is recomputed each time you enquire on the Job Cost Group record.
ITEMS IN GROUP This displays the number of Job records in this group. It is a calculated field and is recomputed each time you enquire on the Job Cost Group record. The sum includes all job records including the header and sub-job classes.
MODIFIED ON/AT/BY This displays the last time this record was modified. It is stamped with the date, time and the usercode of person who did the modification.