SECTION 126.96.36.199 - ASSIGN LOCAL PRINTERS
USAGE: To assign each reporting facility to a printer driver and port. These changes are local to each terminal and must be set-up separately for each new terminal added to the system.
DISCUSSION: Initially HiFinance assigns each report to PRN or LPT1 if you are using DOS, or prin1 if you are using UNIX. Also, each printer type is assumed to be type 61 or H.P. LaserJet I/II/III, which is the most widely available printer type in Australia.
The screen initially appears as follows:
The screen displayed above shows the list of printers currently defined for your terminal. Various releases of HiFinance may have some of the unused printers (8-9) defined.
Hint: If you wish to use the wide report formats with wide printers, choose the narrow equivalent (eg. FX-80). This will allow HiFinance to use condensed print when necessary. If you intend to only use the narrow format reports but are using wide paper (15”), choose the wide equivalent (eg. FX-100) to suppress condensed print. Normally, printer setup is already done by your dealer at setup time and should be correct.
The columns have the following meanings:
PRINTER This is the report function. There are 10 report groups:
STANDARD REPORTS This includes most reports, eg. DEBTOR ANAYSIS, General Ledger Chart of Accounts, etc.
INVOICES & CREDIT-NOTES This specifically refers to printing of INVOICES and CREDIT-NOTES irrespective of whether they are printed from the invoice program or reprinted from DEBTOR ENQUIRIES.
CHEQUES This refers to all cheques printed by HiFinance irrespective of whether they come from the Creditor or General Ledger sub-systems.
RECEIPTS This refers to all receipts printed by the system irrespective of whether they come from the DEBTOR, Creditor or General Ledger sub-systems.
LABELS This refers to Debtor and Creditor labels. It does not necessarily refer to packing labels, consignment notes, etc. These are specifically set-up for your site.
DEBTOR STATEMENTS This refers to statements printed from the DEBTOR sub-system.
PICKING SLIPS / SALES ORDERS This specifically refers to printing of DEBTOR SALES ORDERS irrespective of whether they are printed from the Sales Order program or reprinted from DEBTOR ENQUIRIES. Sales Orders can be marked as Proforma Invoices or Picking Slips, depending on your Company’s options. These options print via the same routines as Sales Orders and thus use the same option, here.
PURCHASES / PURCHASE ORDERS This specifically refers to printing of CREDITOR PURCHASE ORDERS irrespective of whether they are printed from the PURCHASE Order program or reprinted from CREDITOR ENQUIRIES. Some sites have specific forms that print from purchases. These will also print to the printer chosen here.
CONSIGNMENT NOTES This specifies the printer used when printing Consignment Notes, which are printed along with Invoices in certain installations. If you do not use this option, the value can be set to any valid number, eg the same as for Standard Reports.
ALT. PICKING SLIPS / DOCKETS This specifies the printer used when printing Invoices for the Sundry Debtor. This must also be enabled in SYSTEM DEFAULTS. This option is also used when you enable the Print Picking Slips option. This option allows you to choose to print a Sales Order as an order or a picking slip. You can used this option to print the different layouts to different printers. If you do not use this option, the value can be set to any valid number, eg the same as for Standard Reports.
# This is a number from 1 to 99. It refers to a printer driver. The printer drivers themselves are defined in SECTION 7.1.5 - CONFIGURE PRINTERS. The value entered here must not be zero and the description of the printer entered must not be spaces or HiFinance will assume that the printer is not defined.
DESCRIPTION This is the description of the printer entered above. This is inserted automatically from the table of printer drivers. Note that the description is not updated until you press <F10> to update.
PORT Here you enter the port you wish to connect the printer to. Eg. in DOS the default parallel port is PRN or LPT1. If, however, you have a printer connected to the second serial port, enter COM2 here. Note that in DOS 5 or above, you should not enter a colon (:) after the name or DOS will assume a file rather than a port.
In UNIX you can create printer names up to 30 characters long, but these also need to be defined using mkdev lp. By default, HiFinance will assign all the printer names to printer1. HiFinance will send the report to that printer via lp. If you enter an invalid name here, the results will be indeterminate. Care should be taken to enter the correct case (usually lower-case) in UNIX based systems. DOS based systems are case insensitive.
If you are running a Windows 9x network, the printer names can be prefixed with the terminal name. This is preferable to using the capture command, as it is much faster, but you must make sure that the printer names are correct, otherwise any attempt to print will cause the program will terminate with a I/O error. If you use this option the printer names will be in the format \\Remote\Printer, where Remote is the name of the remote computer and Printer is the share name of that printer. Note the usage of the double back-slash. Note also that you have 30 characters to describe the name so it is not recommended that you choose printer names that are very long. If you have problems with the system crashing when you print this way, check that the printer name and print-server name do not contain any special characters, eg spaces, full-stops, etc. Particularly check for spaces. Windows 9x will allow you to put spaces in but is inconsistent as to how it handles them. If you have a name such as print spooler or Epson fx-80, replace the spaces with underscores ie, print_spooler or Epson_fx-80. Or better still; get rid of the spaces altogether. Also, printing is faster if you activate the option to “Print directly to printer” in the Spool Settings option of any shared printers.
Various versions of Windows have been inconsistent in their implementation of printer ports. Because of this, a bit of experimentation will be required as to which method (NET USE or Direct Path) is the one that will work in a specific installation. Some Windows releases (eg Windows XP) accept both methods. It should be noted also that some server installations use SMB2. If you have HiFinance installed on a server, with telnet access, you should turn off SMB2, as it does not allocate permissions properly to the spool command. This means that, if you assign printing to your locally installed printer, Windows will silently, just drop the print (no warning, nothing).
For Windows NT4 or above, (including Win200x, WinXP, etc.) you cannot write across the network in the way described for Win9x, above. In this case you must use either the capture command, or better still, insert a command (from DOS or a batch file) that includes the string net use lpt1 \\print_server\invoice /Persistent:yes . where print_server should be replaced by what ever the name of your server is, and invoice should be replaced by what ever the share name of the printer is, as seen by the server. Note that using this method, most NT based systems will not allow more than LPT1, LPT2 and LPT3. Unlike Win9x, LPT4 and LPT5 are not reliably available. If this is not enough but you can normally use COM1 and COM2 as well. Note that, by default, WinNT will defaults the printer time-out to 15 seconds. This is often far too slow and so the windows registry item pertaining to this must be modified. Normally it should be set to 2 seconds. For further information, please refer to http://support.microsoft.com/default.aspx?id=kb;en-us;Q101850 for Microsoft’s description of the modification required, or to a better description at http://www.resortdata.com/Customers/Knowledge/KB-DOS/K000036.htm. The main details of the 2nd link are inserted here:
Every computer using any version of Windows 2000 or Windows XP will need the changes described below. This includes the Windows 2000 data server. For Windows 7 and certain Windows Server installations, this is not required. It is best to just check. If the Registry entry is there, change it. If it is not, don’t do anything.
To decrease the time out use the steps below to edit the registry setting:
WARNING: Using REGEDT32 can cause serious damage to your operating system. Make sure to follow these steps exactly or call your dealer to do the changes for you.
On the Windows 2000+ or Windows XP machine where the printer is connected, click Start -> Run and type REGEDT32
Bring up HKEY_LOCAL_MACHINE on Local Machine
In the header, click View and make sure to check Tree and data
In the left hand pane, expand System -> CurrentControlSet -> Control -> WOW
In the right pane should be a key LPT_timeout. Double click this key
A prompt for a string with a default of 15 (seconds) will appear. Change this to 2 and click OK. The screen should appear as below.
Repeat these steps for every computer running any version of Windows 2000+ or Windows XP, including the file server.
If you are using Window 7, there are certain optional updates that can affect the Report Server. If you have a “Not Implemented” error, try uninstalling KB3102429 and KB3104002.
Further to the above there are several function keys to choose from:
<F1> Sometimes you might wish to setup all of your printers to point to the same device. When you press <F1> a box appears allowing you to enter the printer number and port. When you press <Enter> or <F10> to complete this box, all the printers will be set to this entry. To actually update the control file, you must still press <F10>, as below.
<F6> This allows you to setup links to your server printers. This option is only relevant if you are using the PRINT SERVER software option. See below for details.
<F10> Press this key when you wish to save the changes you have made. You will be required to confirm your selection.
<ESC> This will return you to the USER DEFAULTS MENU without further updating your control files.
Note: Changes you make here update your terminal immediately. There is no need to log-off and re-log-on. The changes are purely local and do not affect any other terminals because each terminal logs into its own directory and/or drive creating its own local control file (FHIF01.DAT).
PRINT SERVER OPTION
This option is only relevant if you are using the PRINT SERVER option. This option allows you to print faxes and emails. It requires a specially installed driver. Here you define where you wish to the output to go if you choose to print. When you choose the option, you are asked to press either <F5> for Debtor related print functions, or <F7> for Creditor related print functions. One of the following screens is displayed:
The options refer to the initial printing and reprinting of various forms. The paths entered here are the printer names to be used when you print in email format (i.e. type Z) to paper. If you wish to print to standard forms, when printing to paper (irrespective of your choice to use faxes or emails) you do not have to enter anything here. Note that the printer names entered here are not the devices (eg PRN) but they are the Windows share names (eg HP LaserJet1). The names have to correspond to what Windows expects when viewed from the computer running the server software.
Both screens have an <F1> function, which allows you to quickly set all the printers to the same value.
To complete this screen, either press <F10> or <Enter> past the last field. If you press <ESC> at any time, your entires will be ignored.
Special Instructions for Citrix Users.
In Citrix (and other similar products) you are working within a protected environment. This is normally controlled by a provider and they may not let you change your parameters. For efficiency, HiFinance is normally installed as a telnet client within these sites. Because of that, you need to set your printers slightly differently:
a) For standard printing, i.e. for reports, transaction lists, etc., use the initial screen, as described at the top of this section. However, the printer is normally set to LPT2. This is done to allow your local terminal to have its primary printer port free. The telnet will send the report to your default printer (as defined on your computer). To move the print jobs to another printer, change your default printer. One catch is that, depending on your system administration protocols, your default printer may return to its original setting when you restart your Citrix session. To make the change permanent, you need to call your System Administrator.
b) For printing via the Report Server, remember that the printer must be defined on the server and your path must be, as the server “sees” it.