SECTION 6.4.3 - PROFIT/LOSS REPORT
USAGE: To print all the Income and Expense accounts with their balances and present a gross profit statement. This report does not take into account assets or depreciation, etc.
DISCUSSION: When you enter this program, the following questions will appear:
USE LONG FORMAT REPORT If you are using wide stationery, reply Y, otherwise reply N. This question will only be displayed if the relevant option is set to A, see SECTION 6.1.2.
FOR YEAR You must choose which year you wish to report on. Enter L for last-year, T for this year or N for next-year.
FOR PERIOD Having chosen a year (above) you may now chose the accounting period. If you have chosen the YTD option, this period will represent the high limit of report. If you are printing the single period option, this field will define the actual period reported on.
FOR SUB-ACCOUNT This refers to the part of the General Ledger code, after the decimal point. By default, the range is 0 to 99, so the report will print everything. However, if you have, say shop locations and you have split the chart-of-accounts logically, by location, you can pull out a report for one, or an range of locations, or for everything. All headings and sub-total accounts, etc still print, irrespective of what number you give them, ie the sub-total of car expenses could be 123.99. This will still print as a sub-total, even if you limit the range of sub-accounts to say 2 to 4.
To start the report, press <Enter> through each field or simply press <F10>.
The report will include all non-zero profit/loss accounts. The report itself will detail the account description, balance for the current period (as defined above) and the YTD balance. At the end of the report, the net profit or loss is printed.
Extra Function to limit the report to just one site (KEYCOMP only).
For selected implementations, the last 3 digits of the General Ledger code signifies a site number. If you have this implementation, the following questions will also be asked:
PRINT TOTALS ONLY If you answer Y here, you will only get the totals (for all Sites). Only accounts labelled as SUB-TOTAL, TOTAL or GRAND-TOTAL will be included in the report and these will total all the sites in the range.
LIMIT REPORT TO WHICH SITE This question will only appear if you answer N to the previous question. Here you can enter a site number. This will effectively create a PROFIT/LOSS report for one site. If you leave the question as zero, the report will print all sites and with totals.