SECTION 22.214.171.124 - TRIAL BALANCE - FOR ONE PERIOD
USAGE: To print the balance for all accounts for one period only as a check that the General Ledger is in balance. This can useful when trying to locate a fault.
DISCUSSION: Unless something has gone wrong, this report should always be in balance. If the report finds an imbalance, a warning will be displayed on the screen. If no warning appears, it is safe to assume that the General Ledger is in balance, without having to actually print the report.
When you start the program, the following is displayed
USE LONG FORMAT REPORT If you are using wide stationery, reply Y, otherwise reply N. This question will only be displayed if the relevant option is set to A, see SECTION 6.1.2.
UP TO YEAR [ ] (L)ast, (T)his or (N)next year. PERIOD [..] This report is generated up to a period. By default, this is the current period but you can change the period if you wish. Backdating does not undo the report to the status as it was at the end of that period. Eg if you are currently half way through March and you have entered a number of transactions that affect February, running the report for February will not give you the balance at the end of February, rather it will give you the remaining balance up to February. You may legitimately backdate a report if, for instance, you are running the report at the beginning of March but have not yet started posting receipts and you wish to see the report expanded up to February.
Enter a year, eg L for last year, T for this year or N for next year. Then enter the period number, 1 - 12, within that year. Note that next year can only have periods 1 - 3.
To start the report, press <Enter> through each field or simply press <F10>.
The report will include all non-zero accounts. The report itself will detail the account number, description, expected sign, last-year’s balances and this-year’s balances. At the end of the report, the total Debits and Credits will be printed. These should be identical.