SECTION 3.5.3S.2 - ADD A NEW SERIAL NUMBER
USAGE: To add a new Serial Number record to the Serial Number master-file. Normally, Serial Numbers are added when an Invoice is entered. If, however, you are taking up old data or, for any other reason, you need to create a record without the benefit of an Invoice, you may enter it here.
DISCUSSION: When you start this function, the computer will initially ask for a Serial Number code. Insert a code and press <Enter>. The Serial Number code structure is defined in SECTION 3.5.3S.
To return to the SERIALNUMBER MENU, press <ESC>.
Once HiFinance has accepted the code you will be presented with a screen full of all the fields you can enter information into. These fields are fully described in SECTION 3.5.3S.
Where required, enter a value into each field that is surrounded by brackets. To move to the next field, press <Enter>. Complete your entry by pressing <F10>. If HiFinance has found no inconsistencies in your entries, you will be asked to confirm and the information will then be saved to disk.
If, at any time, you wish to abort the entry sequence, press <ESC>. You will be asked to confirm your request. If you abort the entry, all current changes will be cancelled and the record will not have been added to the Serial Number master-file.
Some fields are automatically filled, if left blank. For instance, if you leave the Bill-to Debtor field blank, it will be filled with the Actual Debtor (less any slashes) and if you leave the Description field blank, it will be replaced by the Inventory Description.
Several function keys are available while you enter the Serial Number information:
<F4> This allows you to enter a note detailing any non-structured information. n Invoices and Credit Notes in the area allotted.
<F8> This initiates a search through the Debtor master-file. The Debtor chosen will be automatically inserted into the Actual Debtor field.
<F9> This initiates a search through the Debtor master-file. The Debtor chosen will be automatically inserted into the Bill-to Debtor field.
<F10> This will end the input phase and cause HiFinance to test the screen ready for update. Pressing <F10> can save you having to press <Enter> all the way to the end of the screen.
<ESC> This will abort the entry of the Serial Number. If you press <ESC>, the Serial Number will not be saved to the Serial Number master-file.