SECTION 1.1.1 - ADD A NEW DEBTOR
USAGE: To add a new Debtor to the Debtor master-file.
DISCUSSION: When you start this function, the computer will initially ask for a Debtor code. Insert a code and press <Enter>. The Debtor code structure is defined in SECTION 1.
To return to the DEBTOR MAINTENANCE MENU, press <ESC>.
Once HiFinance has accepted the code you will be presented with a screen full of all the fields you can enter information into. These fields are fully described in SECTION 1.
Where required, enter a value into each field that is surrounded by brackets. To move to the next field, press <Enter>. Complete your entry by pressing <F10>. If HiFinance has found no inconsistencies in your entries, you will be asked to confirm and the information will then be saved to disk.
If at any time you wish to abort the entry sequence, press <ESC>. You will be asked to confirm your request. If you abort the entry all current changes will be cancelled and the account will not have been added to the Debtor master-file.
Several function keys are available while you enter the Debtor information:
<F4> This allows you to enter a note detailing any non-structured information. The information you enter here will be displayed during invoicing, but will not be printed on the Invoice.
<F6> This allows you to enter a delivery address. This field will be printed on Invoices and Credit Notes in the area allotted.
<F7> This allows you to enter delivery instructions. This field will be printed on Invoices and Credit Notes in the area allotted.
<F8> This initiates a search through the Salesman master-file. The Salesman chosen will be automatically inserted into the Salesman field.
<F9> This initiates a search through the Debtor Group master-file. The Debtor Group chosen will be automatically inserted into the Debtor Group field.
<F10> This will end the input phase and cause HiFinance to test the screen ready for update. Pressing <F10> can save you having to press <Enter> all the way to the end of the screen.
<ESC> This will abort the entry of the Debtor. If you press <ESC>, the Debtor will not be saved to the Debtor master-file.