USAGE: To enquire on the Inventory balances and static information such as the description, prices and notes. To enquire on the transactions pertaining to an Inventory item. In both cases, information can be displayed on the screen or printed. Information cannot be changed by this option.
DISCUSSION: When you start the enquiry program, the computer will initially ask for an Inventory code. Enter the code and press <Enter>.
To search for an account, press <F9>. For further details on searches, see SECTION 1.2 along with a description of
Having entered a valid code, the computer will display the current information pertaining to that Inventory item. The information is on several pages. The first page shows sales in units for each accounting period. The first page appears as follows:
If you have chosen the option in SYSTEM DEFAULS (see SECTION 7.1.2), you can force any notes to overlay this page when you first bring up an Item.
You will have several options available via the function keys:
<F1> or <CsrLeft> This will cause HiFinance attempt to read the previous record in your preferred sort order. If there is one, it will be displayed.
<F2> or <CsrRight> This will cause HiFinance attempt to read the next record in your preferred sort order. If there is one, it will be displayed.
<F3> will print the information currently on the screen. Before printing the computer will ask, START REPORT? To start the report, answer Y. If you do not wish to print, answer N. More information is printed on this report than appears on the screen.
<F4> This overlays a window that displays the note attached to this Inventory item. If there is no note, the function key is not active.
<F5> will allow you to display transactions for this item. The screen will highlight the current period. See SECTION 1.2 for a full description of this function. If there is a total in that period, there is also likely to be Inventory transactions available.
<F6> will allow you to display orders for this item. The functionality of this option is similar to displaying transactions <F5>.
<F7> or <PgDn> The Inventory record holds much more information than can be presented on one page. To move between pages, you can either use <PgDn> and <PgUp> or you can use the function keys. Note that you can move through the Inventory master-file, using <CsrLeft> and <CsrRight>, from any of the pages, but you can only display transactions from the first page.
<F9> If you are using the BULK LOCATIONS option, this function key is available, when the inventory item has bulk locations. Pressing <F9> will cause the screen to clear and the locations to be displayed.
<F10> Initiate Bar Graphs. This option offers you a choice of data to graph. You can choose to display Units. Sales, Cost-of-Sales, etc. You can also choose to display the best buyers or best salesmen for this Inventory item. If you choose the latter options, you will be required to enter a range of transaction dates. HiFinance will add up the sales for each Debtor/Salesman and display the top 7 in a bar graph and show the rest of the sales (ie other than the top 7) in a single total. In addition, if there are any orders (sales or purchase) on file for this Inventory item, the option to analyse these in a bar graph will appear (<F3>). This option breaks down the units on order by period for several months in advance, so that you can see your commitments, at a glance.
<ESC> will return to Inventory code entry routine. From there, another <ESC> will exit the program and return you to the INVENTORY enquiry MENU.