Total Legal Accounting 3


 

SECTION 7.2.7.1 BANK TRANSACTION TYPES

 

USAGE: To allocate bank transaction types and specify their individual characteristics.

 

DISCUSSION: When depositing monies into banks, T.L.A. will ask for a transaction type. This is always be an upper case letter (A - Z). Each letter stands for a particular receipt type. Eg. C normally stands for CASH. This program allows you to add and modify the table of receipt types. Note when T.L.A. is delivered there is a default table that already includes such things as CASH, CHEQUES, BANKCARD, etc. The current function is only used if the default set is inadequate for your company.

 

When the program starts, it asks for a transaction type. This must be a letter. If you enter a lower case letter, it will automatically converted to its upper case equivalent. Enter a letter and press <Enter>. The rest of the program is similar in format to the SYSTEM DEFAULTS program (see SECTION 7.1.2).

 

An example of an entry screen follows:

 

 

The following is a schematic representation of the bank deposit slip form and the second copy, which is your internal copy. The major areas are numbered for reference in the description of the various questions that follow.

 

 

Deposit Form

 

 

 

Details (a)

 

 

 

 

Totals (b)

 

 

 

 

Deposit Form Copy

 

 

 

Details (a)

 

 

 

 

Totals (b)

 

 

DESCRIPTION?................................ [ ]

 

This is the description of the transaction type. It is how it will be described on receipts and the deposit slip in areas (a) and (c). If the description is left blank, the transaction type is flagged as unused and if there is an attempt to use it during receipting, an error will be generated on the screen telling the operator of the fact. The default entry for C is CASH, Q is CHEQUE, etc. It is probably best to leave the defaults as they are unless they actually clash with another type you intend to use. Note that changing the types around indiscriminately can cause problems, especially if the types are changed before the bank deposit slip is cleared.

 

DETAIL ON DEPOSIT FORM?........................ (Y+/N-) [ ]

 

Section (a) on the deposit form details the bank transactions. If you do not wish the current transaction type to be detailed here, enter N. An example of this might be CASH, which is normally not detailed in part (a).

 

TOTAL ON DEPOSIT FORM?......................... (Y+/N-) [ ]

 

Section (b) on the deposit form totals the bank transactions. If you wish a total to be printed for the current transaction type, enter a Y. Note that if this transaction type is a cash type, this option is overridden (see below).

 

DETAIL ON DEPOSIT COPY?........................ (Y+/N-) [ ]

 

Section (c) on the deposit copy details the bank transactions. If you do wish the current transaction type to be detailed here, enter Y. An example of this might be CASH, which is normally not detailed in part (a) but is detailed here.

 

TOTAL ON DEPOSIT COPY?......................... (Y+/N-) [ ]

 

Section (d) on the deposit copy totals the bank transactions. If you wish a total to be printed for the current transaction type, enter a Y. Note that if this transaction type is a cash type, this option is overridden (see below).

 

IS THIS A CASH TRANSACTION TYPE?............... (Y+/N-) [ ]

 

Normally, the only transaction type you would include in this option is CASH itself. However, you might wish to have different types of cash entries called other names. If so, enter a Y for these, too. The effect of entering a Y here is to have the computer add up the value of the transactions (all cash types) and ask you to enter the value of NOTES and COINS. These two totals replace those that would normally be shown in section (b) and (d). Note that both (b) and (d) will be printed regardless of how you answer the questions above.

 

IS THIS A CHEQUE TRANSACTION TYPE?............. (Y+/N-) [ ]

 

If you enter Y here, the receipting programs will ask for bank deposit details, ie. BANK, BRANCH and DRAWER. These will be printed on the deposit slip. If you enter N here, the deposit slip program will not attempt to print these items but will instead print the name of the transaction type in sections (a) and (c). You should only set one transaction type to cheques because T.L.A. will automatically add another line after the totals in sections b) and d) totalling the number of cheques.

 

IS THIS TYPE USED IN TRUST CHQS/RECS? .......... (Y+/N-) [ ]

 

You may wish to restrict the use of this Deposit Slip Type. Eg you might not wish to allow Direct Transfers in Trust Cheques and Receipts. To allow a Type, enter Y, otherwise enter N.

 

IS THIS TYPE USED IN 3RD PARTY CHEQUES? ....... (Y+/N-) [ ]

 

You may wish to restrict the use of this Deposit Slip Type. Eg you might not wish to allow Direct Transfers in Third Party Cheques. To allow a Type, enter Y, otherwise enter N.

 

IS THIS TYPE USED IN GENERAL CHQS/RECS? ....... (Y+/N-) [ ]

 

You may wish to restrict the use of this Deposit Slip Type. Eg you might not wish to allow Direct Transfers in General Cheques and Receipts. To allow a Type, enter Y, otherwise enter N.

 

IS THIS TYPE USED IN CREDITORS? ............... (Y+/N-) [ ]

 

You may wish to restrict the use of this Deposit Slip Type. Eg you might not wish to allow Cash transactions from the Creditor sub-system. To allow a Type, enter Y, otherwise enter N.

 

IS THIS TYPE USED IN GENERAL LEDGER? .......... (Y+/N-) [ ]

 

You may wish to restrict the use of this Deposit Slip Type. Eg you might not wish to allow Visa transactions into the General Ledger sub-system. To allow a Type, enter Y, otherwise enter N.

 

FORCE CLEARANCE DAYS TO ZERO? ................. (Y+/N-) [ ]

 

Certain transactions type (eg CASH) attract a zero clearance days. To force this for the current type, enter Y, otherwise enter N.

 

When you have entered the fields, press <F10> to update. To leave the program, press <ESC> from the Type code entry screen and you will be returned to the TABLES MENU.

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