Total Legal Accounting 3
SECTION 5.4.2 - SUPPLIER LIST
USAGE: To print a list of Creditors with their names and addresses. This report is mostly redundant if all users have access to a computer terminal. If your purchasing officers need to carry a list of their suppliers, this report will probably suffice.
DISCUSSION: When you choose this report, T.L.A. will firstly ask you in which order you wish to print the suppliers. The screen will appear as follows:
The report is similar irrespective of report order, however certain sort orders allow page breaks between keys (eg by GROUP). Also if you intend to limit the report to a range of Creditors, it is more efficient to print the report in that order, because T.L.A. can then optimise the search pattern.
When you enter this program, the following questions will appear:
USE LONG FORMAT REPORT If you are using wide stationery, reply Y, otherwise reply N. This question will only be displayed if the relevant option is set to A, see SECTION 7.1.2.
START A NEW PAGE ON CHANGE OF KEY Certain sort options will sub-total at the end of each group, eg GROUP. If you wish T.L.A. to insert a page break at the end of each group, reply Y. Otherwise the report will flow on continuously after printing the sub-total.
INCLUDE ALL CREDITORS If you do not wish to set any limits on the report, enter Y otherwise enter N. If you enter N, you will be asked a list of further questions.
The following question asks you to enter both a lower and upper limit. The upper limit must not be less than the lower limit. The default answers define the extreme limits of the field. You do not have to change all of these limits. Only change the ones you wish to, and tab past the others.
CODE RANGE This is the Creditor’s code.
GROUP RANGE This is the Creditor Group.
NAME RANGE This is the first 10 characters of the Creditor’s name.
POSTCODE RANGE This is the postcode. For this to work, you must use the postcode field on the Creditor’s master-file.
OTHER KEY RANGE This may appear as a different literal depending on how you have defined the field in SYSTEM PARAMETERS.
YTD PURCHASE RANGE This is the total purchases for this year and next year, irrespective of the period you are running the report for.
TOTAL BALANCE RANGE This is the total balance, irrespective of the period you are running the report for.
To start the report, press <Enter> through each field or simply press <F10>.
The report itself will detail the Creditor Group, Creditor Code, Creditor name, ABN and address. The Long Format also prints certain other information.