Total Legal Accounting 3
SECTION 18.104.22.168 - CREDITOR AGED TRIAL BALANCE BY WEEK
USAGE: To print a list of Creditors with their outstanding balance and a breakdown of those balances by week. This format of the CREDITOR AGED TRIAL BALANCE is designed for companies that have a very fast turnover, eg Bakeries. Although T.L.A. is designed to work in monthly periods, you can report on outstandings on a week by week basis, ie 7 days, 14 days, etc.
DISCUSSION: When you choose this report, T.L.A. will firstly ask you in which order you wish to print the balances. The screen will appear as follows:
The report is similar irrespective of report order, however certain sort orders allow sub-totals to be printed (eg by GROUP). Also if you intend to limit the report to a range of Creditors, it is more efficient to print the report in that order, because T.L.A. can then optimise the search pattern.
Note that this report can only be printed in Long Format.
When you enter this program, the following questions will appear:
START A NEW PAGE ON CHANGE OF KEY Certain sort options will sub-total at the end of each group, eg GROUP. If you wish T.L.A. to insert a page break at the end of each group, reply Y. Otherwise the report will flow on continuously after printing the sub-total.
TRANSACTIONS UP TO This report is generated up to a date. By default, this is today’s date but you can change the date if you wish. Backdating does not undo the report to the status as it was at the end of that date. Eg if you are currently half way through March and you have entered a number of receipts that affect February, running the report for a date in February will not give you the balance at the end of that date. Rather it will give you the remaining balance up to that date. You may legitimately backdate a report if, for instance, you are running the report on Monday for a date as at last Friday.
INCLUDE ALL CREDITORS If you do not wish to set any limits on the report, enter Y otherwise enter N. If you enter N, you will be asked a list of further questions.
The following question asks you to enter both a lower and upper limit. The upper limit must not be less than the lower limit. The default answers define the extreme limits of the field. You do not have to change all of these limits. Only change the ones you wish to, and tab past the others.
CODE RANGE This is the Creditor’s code.
GROUP RANGE This is the Creditor Group.
NAME RANGE This is the first 10 characters of the Creditor’s name.
POSTCODE RANGE This is the postcode. For this to work, you must use the postcode field on the Creditor’s master-file.
OTHER KEY RANGE This may appear as a different literal depending on how you have defined the field in SYSTEM PARAMETERS.
YTD PURCHASE RANGE This is the total purchases for this year and next year, irrespective of the period you are running the report for.
TOTAL BALANCE RANGE This is the total balance, irrespective of the period you are running the report for.
To start the report, press <Enter> through each field or simply press <F10>.
The report itself will detail the Creditor Code, Creditor name, Current balance and balance up to 42 days back, as well as the total balance up to the chosen date. The contact name and number are also printed. At the end of the report, the total of each period is printed along with the percentage of the total balance this represents.