Total
Legal Accounting 3
SECTION
5.3.4.2.4 - UPDATE (ONLY) CREDITOR PAYMENTS BATCH
USAGE: To apply the payments batch without actually
printing anything. This update option is used by those companies that wish to
manually write cheques, but wish T.L.A. to automatically update the Creditor
files. Before you update the files, you should have at least printed the update
using the LIST function, otherwise
the only way of listing the payments required is to use the CREDITOR TRANSACTION REPORTS program.
DISCUSSION: When you start the UPDATE CREDITOR PaYMENTS BATCH
program, the computer will ask you to enter the starting cheque number. This is
the first cheque number used (inclusive). T.L.A. will then update every
non-zero entry on the payments batch file using one cheque number per Creditor.
This function does not print anything. When
complete, the batch payments file will be deleted and you will be returned to CREDITOR BATCH PAYMENTS MENU.
Files updated by the Creditor Payments program:
Creditor
master-file: The Creditor’s balance will
be decreased by the total of the WILL
PAY and DISCOUNT TAKEN fields.
Creditor
transaction-file: A receipt
transaction is created to match the total value.
General
Ledger master-file: The Trade Creditors,
Cash-at-Bank and Discounts Taken accounts are updated.
General
Ledger transaction-file: A
transaction is posted for each transaction line.
Bank
master-file: The Bank master-file is
updated to reflect the fact that there has been a change of balance and that
there is a bank deposit slip pending.
