Total Legal Accounting 3
SECTION 22.214.171.124.1 - CREATE CREDITOR PAYMENTS BATCH
USAGE: To apply create a batch of Creditors to pay.
DISCUSSION: When you start the CREATE CREDITOR PaYMENTS BATCH program, the computer will initially check to see that the last batch was updated. If not, the following screen will appear.
This message comes up because the previous batch file was not deleted. This might not be a problem. For instance, you may have created a batch of payments for the wrong Creditors. If you answer N, you will be returned to the BATCH PAYMENTS MENU. Otherwise, if you answer Y, the old batch file will be deleted and the program will proceed.
If you choose to proceed, you will be asked the following questions:
APPLY ANY AVAILABLE DISCOUNT This question relates to settlement discount. If you have entered a value in the OVERALL DISCOUNT% field of the Creditors, T.L.A. will automatically apply this discount if you answer Y.
INCLUDE ALL CREDITOR TRANSACTIONS If you answer Y here, T.L.A. will search through the entire Creditor master-file for possible payments, irrespective of date. You might wish to choose this option and then edit the resulting file manually. If you answer Y, go directly to the CREATE BATCH question.
INCLUDE PARTIALLY PAID TRANSACTIONS You can choose to have T.L.A. ignore any transactions that are partially paid. This will skip transactions that are partially paid because of a dispute.
DUE DATES UP TO This sets an upper date limit to the transactions payable. The default answer is 31/12/9999, which will include all possible transactions. You might wish to, for instance, limit payment to transactions up to 60 days ago. The date is inclusive.
CREDITOR CODE Here you may limit the Creditors to a range of Creditor codes.
GROUP If you wish to limit payments to a specific range of Creditor Groups, enter the range here.
OTHER KEY If you wish to limit payments to a specific range of Other Keys, enter the range here.
PAYMENT PRIORITY If you wish to limit payments to a specific range of Payment Priorities, enter the range here.
If you press <ESC> at any time, you will be returned to the CREDITOR BATCH PAYMENTS MENU.
When you finish entering the above information, you will be asked, OK TO CREATE BATCH? To proceed, answer Y. If you answer N, you will be returned to the CREDITOR BATCH PAYMENTS MENU without any updates being made.
If you have chosen to proceed, T.L.A. will scan the Creditor master-file within the criteria you have chosen extracting a list of Purchase and Credit Adjustment that may be paid. No actual update of the Creditor master-file or transaction-files will have been made. The next step is normally to then proceed to EDIT BATCH.