Total Legal Accounting 3




USAGE: To export a file detailing, all or a subset, of the information on the Securities & Investments transaction-file. This export file can then be used as input to other programs, such as Spreadsheets, Databases and Word-processors. This gives you the flexibility to format reports, etc. in ways not otherwise available in T.L.A.


DISCUSSION: When you choose this option, the following questions will appear:


SEC & INV. RANGE††††††† This is the Registerís code.


TRANSACTION DATE RANGE†††† This is the transaction date.


TRANSACTION VALUE RANGE†† This is the total value of the transaction.


REFERENCE RANGE†††††††††† This reference number, eg Cheque number.


AUDIT NUMBER RANGE†† This Transaction Audit Number. Printing in this order will sort the report in the order the transactions were entered into the system irrespective of whether a transaction was forward or backdated.


In all cases, the default answers are the extreme limits of each range, so if you do not wish to limit the report on a particular field, just bypass it.


INCLUDE ALL TRANSACTION TYPES††††††††††† If you wish to print exclude any transaction types, enter N here and you will be presented with a complete list of Register transaction types to choose from. If you wish to include all transaction types, simply enter Y.


Next you will be presented with a page full of questions. These relate to the exact fields and nature of the proposed export file:



FILE NAMEThis field contains the name of the file you wish to create. The default name is #FTLA35.CSV (where # is replaced by the data directory name, eg. C:\TLA3DATA\COMP1\). However, this can be changed to any valid DOS (or UNIX) path name. Be very careful if you enter a name suffixed by DAT, KEY, BAT, EXE or COM as it is possible to overwrite normal files used by T.L.A. In a DOS environment, it is also possible to choose a name such as PRN or COM1 so that the export will be sent directly to a printer or a communications port. T.L.A. will automatically truncate the name from the first space encountered, so do not leave embedded spaces or leading spaces in the name. T.L.A. will warn you if the file you are about to create already exists.


FIELD NAMES Each field available in the master-file may be individually chosen for export. Highlighted fields will be exported. Low-lighted fields will be skipped. To toggle a field from highlight to low-light, move the highlight bar over that filed and press <Enter> or the <Space> bar. You must choose to export at least one field.


There are also function keys available for manipulating FIELD NAMES:


<F4>††††††††††††††††† This will return you to the FILE NAME entry.


<F5>††††††††††††††††† This will highlight (export) all fields.


<F6>††††††††††††††††† This will low-light (skip) all fields.


<F8>††††††††††††††††† This will restore the field choices to the state that they were before you entered the program.


<F9>††††††††††††††††† This will open a screen that allows you to choose the format of the fields exported. For further details, see APPENDINX B.


<F10>††††††††††††††† When you have finished choosing the fields you wish exported, press <F10> to start the export process.


When you have entered all the above information, press <F10> and you will be asked START FILE CREATION? If you answer N, the program will reset and return you to the SECURITIES ASCII EXPORT MENU. If you enter Y, the screen will clear and the Register transaction-file will be read in. During this time the computer will be selecting account records according to the selection criteria you have just entered will start writing the selected fields to the export file.


Like other reports, it is possible to stop the export of the ASCII file by pressing <ESC>. However, the ASCII file will have been created up to the point where you stopped it.


When the report has completed, T.L.A. will return you to the SECURITIES ASCII EXPORT MENU.

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