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Legal Accounting 3
SECTION
3.4.3 - QUATERLY TFN REPORT
USAGE: To print a list of all or a selection of
Securities & Investment Registers which have had transactions within a
selected period. This report can act as a source document for Government
Reporting.
DISCUSSION: The report always prints in file code order. The
report is designed to only report on files that have a TFN, but must include
any over-seas investors. So, the report will specifically exclude any TFN that
does not start with a number and where the Investor-Type is also not equal to
8. This assumes that you will be putting some dummy TFN in for all Investors
that do not supply a real TFN, eg EX-ABC for excluded, etc.
When you enter this program, the following questions
will appear:
USE LONG FORMAT REPORT If you are using wide stationery, reply Y, otherwise reply N. This question will only be
displayed if the relevant option is set to A, see SECTION 7.1.2.
INCLUDE ALL FILES If you answer Y here, all files (that pass
the questions above) will be included in the report. Otherwise, you will be
asked to enter values for the following ranges. If you enter Y here, go directly to the OK
TO PRINT
question.
SEC & INV. RANGE This allows you to limit the report to a range of Investment
codes. Enter the lower and upper ranges of the codes you require. The default
limits will include all files.
DATE RANGE This allows you to specify a range of dates. Normally, you would
enter a period range eg three months or a year.
NON-RES
DATE RANGE This is the transaction date range
specifically for non-resident withholding tax. This is normally a year range
but it may be a different range to the one above. The reason for the separate
range is that, generally, you will not tell the bank what to withhold until
after the period is complete and then they will take the monies out. The transaction
(if you choose to match the bank statement) will thus be out of the first range
but it refers to tax with in the first range (above). The separate range
offered here allows for this. So, for example, you might enter a range of 1/7/2005 to 30/6/2006 for the DATE RANGE and 8/8/2005 to 9/7/2006 for the NON-RES
DATE RANGE. If
this does not apply, enter the same date range for both DATE RANGE’S.
To start the report, press <Enter> through each field or simply press <F10>.
The report itself will detail the File Code (the
Register code), the Link Code (the Trust account this Register links to) and
any TFN associated with the file. Each TFN will detail the Name and Address of
the holder of the TFN. Note for this to work, you must have associated the
Trust accounts with TFN’s.
