Total
Legal Accounting 3
SECTION
3.4.2 - REGISTER BALANCES
USAGE: To print a list of all or a selection of
Securities & Investment Registers with their balances. This report can
either be used to list the current balances of each Register or a breakdown of
balances and charges. This report can be used as a source document for
Government reporting and Statements to your Clients.
DISCUSSION: The report always prints in file code order.
When you enter this program, the following questions
will appear:
USE LONG FORMAT REPORT If you are using wide stationery, reply Y, otherwise reply N. This question will only be
displayed if the relevant option is set to A, see SECTION 7.1.2.
INCLUDE ALL FILES If you answer Y here, all files (that pass
the questions above) will be included in the report. Otherwise, you will be
asked to enter values for the following ranges. If you enter Y here, go directly to the OK
TO PRINT
question.
SEC & INV. RANGE This allows you to limit the report to a range of Investment
codes. Enter the lower and upper ranges of the codes you require. The default
limits will include all files.
LIST ALL BALANCES If you answer N here, only the current
balance will be printed. However, more details are printed across the line, eg.
Description. If you answer Y, T.L.A. will compute the
value in several categories and print them across the line.
DATE RANGE This allows you to specify a range of dates for T.L.A. to compute
the balances. If you leave the dates as the default, the total balance will be
computed. Normally, you would enter a period range eg three months or a year.
NON-RES
DATE RANGE This is the transaction date range
specifically for non-resident withholding tax. This is normally a year range
but it may be a different range to the one above. The reason for the separate
range is that, generally, you will not tell the bank what to withhold until
after the period is complete and then they will take the monies out. The
transaction (if you choose to match the bank statement) will thus be out of the
first range but it refers to tax with in the first range (above). The separate
range offered here allows for this. So, for example, you might enter a range of
1/7/2005 to 30/6/2006 for the DATE
RANGE and 8/8/2005 to 9/7/2006 for the NON-RES DATE RANGE. If this does not apply, enter the same date
range for both DATE RANGE’S.
To start the report, press <Enter> through each field or simply press <F10>.
The report itself will detail the File Code (the Register
code), the Link Code (the Trust account this Register links to) and the account
balance (within the range of dates you have chosen). If you have chosen not
to LIST ALL BALANCES, the account description
will be printed next. If you have chosen to LIST
ALL BALANCES,
the totals in other categories will be listed instead. These are: Withdrawals
(Trust Receipts), Deposits (Trust Cheques), Interest (Income), Management Fees,
Government Charges, Withholding Taxes and any Opening Balances (created via
compressions etc.). These correspond to the transaction entry types available
in SECURITIES & INVESTMENTS DATA ENTRY (see SECTION
3.3). At the end of the report, all monetary fields are totalled.
