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Legal Accounting 3
SECTION
1.5.5 - LINK PHOTOCOPIER
USAGE: To import billing information from a photocopier.
DISCUSSION: This option specifically requires a photocopier with
software that can import an ASCII file of current Clients and export an ASCII
file of usages. T.L.A. will export the first file. It is used by the
photocopier software to limit photocopies to live Client files, only. As
photocopies are made, during the day, the photocopier stores the totals, by
Client, and then exports this file in a format acceptable to T.L.A. T.L.A. will
then upload this file and create disbursements for the value of the photocopies
made for each Client.
When you start the program, you will be asked:
EXPORT CLIENT
DATA?
If you answer Y here, T.L.A. will scan the
Client/Trust file for open files and export a list to disk. To skip this
function, answer N. You would only answer N if you have already run this program today.
Next you will be asked:
IMPORT PHOTOCOPY
TOTALS?
If you answer Y here, T.L.A. will read the
photocopier’s export file and use it to update the relevant Clients. For each
line, T.L.A. will create a Disbursement record and update the Client’s
Disbursement balance, as if the Disbursement had been entered manually.
When the program has finished, you will be returned
to the CLIENT/TRUST UTILITES MENU.
