SECTION 188.8.131.52 - BANK RECONCILIATION ENQUIRIES
USAGE: To display or print the theoretical bank balance and the list of un-presented cheques.
DISCUSSION: When you enter this program, the following screen is displayed if you are running with a single bank:
… or the following, if you are running multi-banks:
ACCOUNT NUMBER  ZERO => ALL
The bank account show is the last 4 digits of the bank account number of your default bank (as defined in General Ledger Maintenance (see SECTION 6 and SECTION 6.5.2). This is the number on your chequebook, not the actual General Ledger account number. HiFinance will find the General Ledger account for you. You can initiate a search using <F9>.
Having chosen a bank the multi-bank option will display the following:
To return to the BANK RECONCILIATION MENU, press <ESC>.
The fields displayed are:
BANK ACCOUNT This displays the bank account number and description as per the General Ledger.
EXPECTED SIGN This displays the expected sign of the bank account.
COMPUTER BALANCE This display the current balance as it appears in the General Ledger. This balance assumes that all cheques have been presented. If you are running multi-banks, the balance shown will only relate to the currently displayed bank.
UNPRESENTED This is the total of un-presented cheques in dollars and number. If you are running multi-banks, the balance shown will only relate to the currently displayed bank.
NET BANK TOTAL This is the COMPUTER BALANCE less the UNPRESENTED BALANCE. This should balance with your bank statement. If you are running multi-banks, the balance shown will only relate to the currently displayed bank.
CORRECT AS AT Every time you enter this program the computer reads the reconciliation file and creates the screen. In a multi-user system, other users may be posting cheques and updating the reconciliation file. As a reference, the screen displays the time and date the screen was displayed. This gives you some idea as to the age of the information.
Apart from these fields, there are several functions available:
<F1> If you are using multi-banks and you have chosen a specific bank, you may use <F1> or <CsrUp> or <CsrLeft> to move to the next bank (in bank account order).
<F2> If you are using multi-banks and you have chosen a specific bank, you may use <F2> or <CsrDn> or <CsrRight> to move to the next bank (in bank account order).
<F3> This will initiate a print of the information on the screen.
<F5> This will display a list of un-reconciled transactions. The information details the source of the transaction and the amount. If you are running multi-banks, the transactions shown will only be those relating to the currently displayed bank.
<F6> This option is similar to the print function but it exports to an ASCII file. Unlike the report function, there are no totals exported to the ASCII file. Note that the same function is available within the DETAILS option <F5>.
<F9> If you are not sure if the information on the screen is up to date, press <F9>. This will force the program to recompute the balances. This also allows you to enter a different bank account, if you are running multi-banks.