SECTION 5.3.1 - ADD/SUBTRACT ASSEMBLIES
USAGE: The Bill-of-Materials system is designed to create Assemblies for stock. This add stock to Assemblies and subtracts stock from the Components. The Assemblies can then be sold through INVOICING as per normal stock.
DISCUSSION: When you start the ADD/SUBTRACT program, the computer will initially ask for an Inventory code. Insert the code and press <Enter>.
To return to the BILL-OF-MATERIALS DATA ENTRY MENU, press <ESC>.
To search for an Inventory item, press <F9>. For further details on searches, see SECTION 1.2.
Having chosen an Inventory item, the screen will display as follows:
The following is a description of the fields displayed:
LOCATION This is only relevant if you are using multi-location stock.
DATE This defaults to the system date (the date at the top of the screen). If you change it, HiFinance will retain the changed date until you exit to the BILL-OF-MATERIALS DATA ENTRY MENU.
STOCK-ON-HAND This field is displayed by the computer to show you the current status of the item. If you using multi-location stock, the field will show the stock-on-hand for the chosen location.
ASSEMBLIES ADDED Here you enter the number of Assemblies you have added to stock. To reduce number of Assemblies, enter a negative number. The adjustment quantity must not be zero.
CURRENT UNIT VALUE This value is displayed to show you the current value of the Assembly.
COMMENTS You must enter a description here. Once you have entered this, HiFinance will remember the value and you can repeat it by pressing <F1> until you return to MENU.
At each point, you may cancel the transaction by pressing <ESC>. However, it is possible to return to a specific field by using <CsrUp> or <F8>. You can also finish the screen by pressing <F10>.
When you have finished entering the required information, HiFinance will vet the information. If no missing information is detected, you will be asked to confirm the update and the computer will update the relevant files. When this has completed, you will be returned to the Inventory code entry screen where you may either enter another transaction or press <ESC> to return to the BILL-OF-MATERIALS DATA ENTRY MENU.
Files updated by the Add/Subtract program:
Inventory master-file: The total of the units will be added to the units-on-hand of the Assembly code. Each Component will be reduced by the number of units required to make that number of Assemblies and the total value will then be added back to the value-on-hand field in the Assembly.
Inventory transaction file: Each update generates a transaction. This can be viewed in INVENTORY ENQUIRIES and is used to create reports, such as INVENTORY TRANSACTIONS.