SECTION 3.3.4 - STOCK TRANSFER
USAGE: This function is only relevant for those companies using multi-location stock. It is used to move stock from one location to another. This program does not update the total units-on-hand and value-on-hand fields, so the General Ledger is also not affected.
DISCUSSION: When you start the STOCK TRANSFER, the computer will initially ask for an Inventory code. Insert the code and press <Enter>.
To return to the INVENTORY DATA ENTRY MENU, press <ESC>.
To search for an Inventory item, press <F9>. For further details on searches, see SECTION 1.2.
Having chosen an Inventory item, you are required to enter the from and to locations. The screen will display as follows:
The following is a description of the fields displayed:
DATE This defaults to the system date (the date at the top of the screen). If you change it, HiFinance will retain the changed date until you exit to the INVENTORY DATA ENTRY MENU.
UNITS TRANSFERED Here you enter the number of units that will be transferred from the old location to the new location. This must be a positive value.
COMMENTS You must enter a description here. Once you have entered this, HiFinance will remember the value and you can repeat it by pressing <F1> until you return to INVENTORY DATE ENTRY MENU.
At each point, you may cancel the transaction by pressing <ESC>. However, it is possible to return to a specific field by using <CsrUp> or <F8>. You can also finish the screen by pressing <F10>.
When you have entered the units transferable, the NEW UNITS fields will be updated to show you the affect of your entry. The change will not actually take effect until you choose to update the transaction.
Finally you will be asked to confirm the update and the computer will update the relevant files. When this has completed, you will be returned to the Inventory code entry screen where you may either enter another transaction or press <ESC> to return to the INVENTORY DATA ENTRY MENU.
Files updated by the Stock Transfer program:
Inventory master-file: The units entered will be subtracted from the old location and added to the new location. The value-on-hand at each location will be recalculated automatically.
Inventory transaction file: A pair of adjustment transactions will be entered to reflect the entry. When you view the Inventory item in INVENTORY ENQUIRIES both of these transactions will appear. If you choose to mask the display to a specific location, only the relevant (one-sided) transaction will appear.