HiFinance 5




USAGE: To print a list of Inventory items that can be released from backorder.


DISCUSSION: This option will not appear unless you have enabled the appropriate function in SYSTEM DEFAULTS (see SECTION 7.1.2). Enabling this function will cause HiFinance to create a temporary file that contains a link to each Purchase and Return entered (through the Creditors sub-system). The BACKORDER RELEASE report reads this file, analyses it for items that are on Sales Order (Debtors) and produces a list in Debtor code order of each line of each order that can be released. The report will try to fill orders (for each Inventory item) from oldest first until either all stock has been allocated or there are no more orders to fill. The report is then usable as a source document for reprinting Picking-Slips or converting Sales Orders to Invoices.


After the report is printed, you have the option to clear the temporary file. Normally you would clear this file. If you do not, the old Purchases will be included in any future reports. Generally, the BACKORDER RELEASE is printed once a day, near the end of the day, and the file is cleared for the next day’s Purchase.


When you start the program, the following questions will appear:


USE LONG FORMAT REPORT     If you are using wide stationery, reply Y, otherwise reply N. This question will only be displayed if the relevant option is set to A, see SECTION 7.1.2.


The report will scan the temporary transaction file and analyse the lines for Sales Orders. If there is no file, or there are no Backorders to release, no report will be printed. The report itself will detail the Debtor code, Sales Order Reference Number, Due Date, the customer’s Reference Number, the Inventory Code, the units on back-order, the units releasable, the Supplier’s (Creditor) code, the Salesman code and the Debtor’s Other-key-1 value (eg area code). The long-format report also details the Debtor’s name and the Inventory description. A line break is placed after each Debtor. Duplicate Debtor names, dates and reference numbers are suppress to make the report neater. There is no totalling except at the end of the report where the total lines and total orders are printed.

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