SECTION 188.8.131.52.6 - UPDATE & CHEQUES CREDITOR PAYMENTS BATCH
USAGE: To apply the payments batch and print cheques.
DISCUSSION: When you start the UPDATE CREDITOR PaYMENTS BATCH program, the computer will ask you to enter the starting cheque number. This is the first cheque number used (inclusive). HiFinance will then update every non-zero entry on the payments batch file using one cheque number per Creditor.
This function will print a cheque for each Creditor paid. The format of the report depends on the options set in SYSTEM DEFAULTS. When complete, the batch payments file will be deleted and you will be returned to CREDITOR BATCH PAYMENTS MENU.
Files updated by the Creditor Payments program:
Creditor master-file: The Creditor’s balance will be decreased by the total of the WILL PAY and DISCOUNT TAKEN fields.
Creditor transaction-file: A receipt transaction is created to match the total value.
General Ledger master-file: The Trade Creditors, Cash-at-Bank and Discounts Taken accounts are updated.
General Ledger transaction-file: A transaction is posted for each transaction line.
Bank master-file: The Bank master-file is updated to reflect the fact that there has been a change of balance and that there is a bank deposit slip pending.