HiFinance 5




USAGE: This function will not appear unless you are using the Cards option. This is a special ASCII export that is used to create a file for corporates detailing which cards are still active. The export is of a fixed nature and therefore there are no ASCII options. The export is used for specific Customers who wish to have a report of the last odometer reading, as a specific date. This is presumably used for their internal accounting.


DISCUSSION: When you choose this function, HiFinance will ask you to enter the parameters for the search pattern.


FOR ACCOUNT CODE        The report is only deigned to export for one customer at a time. Here you enter the Debtor code specifically relating to the account, ie the 6 character code.


TRANSACTION DATE RANGE     Here you enter the lowest and highest dates you wish HiFinance to scan for.


When you have entered all the above information, press <F10> and you will be asked START FILE CREATION? If you answer N, the program will reset and return you to the DEBTOR ASCII EXPORT MENU. If you enter Y, the screen will clear and the Debtor transaction-file will be read in. The program will find the last transaction (within the range) that has an odometer reading. This is the value that will reported on.


Like other reports, it is possible to stop the export of the ASCII file by pressing <ESC>. However, the ASCII file will have been created up to the point where you stopped it.


When the report has completed, HiFinance will return you to the DEBTOR/CARDS ASCII EXPORT MENU.


The file will always export as sales-extract-<DEBTOR CODE>.txt in the data directory. The file is TAB delimited, ie it is not a CSV file. Each row will contain the following columns:


Account No

Card No

Record Type

Vehicle Rego


Transaction Date



GST Amount

Net Amount

Cost Centre

Product Code



Billed Date

Brand Description

Driver Name

Merchant No

ABN Number

BRN Number

Merchant Name

Merchant Street Line 1

Merchant Street Line 2

Merchant Suburb

Merchant State

Merchant Postcode

Card Description

Product Name

Unit Price

Estimated Quantity

Note that the calculation for Estimated Quantity is computed on a per-line fashion. The actual EOM calculation is not quite the same. This is function of round-off errors and cannot be corrected. Thus the value is an estimate.

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