SECTION 126.96.36.199U - LIST TAXI TRANSACTIONS
USAGE: To print a list of Taxi Transactions. This is used in cases where you wish to check the entries on Taxi transactions. This option will only be available for Sites that use the Card option.
DISCUSSION: When you choose this option, the screen will appear as follows:
Here you can choose the order in which you wish to print the report. Choose the order you wish to print the report in by pressing the number next to the option.
Hint: If you intend to limit the report to a range of transactions, it is most efficient to print the report in the same order. Eg if you wish to limit the report to a range of date, the report will scan the transaction-file faster if you also print the report in date order.
Having chosen from the options, the following questions will appear:
USE LONG FORMAT REPORT If you are using wide stationery, reply Y, otherwise reply N. This question will only be displayed if the relevant option is set to A, see SECTION 7.1.2.
START A NEW PAGE ON CHANGE OF KEY If you have chosen to print the report in Card Number, Site Code, Date or one of the Other Keys order, you will be offered this option. If you reply Y, HiFinance will start a new page each time the major key changes. A sub-total will also be printed for each group of transactions. If you reply N, the transactions will be printed continuously.
INCLUDE ALL TAXI TRANSACTIONS If you enter Y here, all transactions will be printed and you will not be asked any further filter questions.
EXCLUDE REJECTED/CANCELLED TRANSACTIONS If you enter Y here, HiFinance will exclude transactions that have been rejected or cancelled. (Basically, although all transactions are held on file, only valid transactions will be printed included.)
The following question asks you to enter both a lower and upper limit. The upper limit must not be less than the lower limit. The default answers define the extreme limits of the field. You do not have to change all of these limits. Only change the ones you wish to, and tab past the others.
TAXI CARD RANGE This is the Card’s account number.
SITE CODE RANGE This is the 3 digit Site code, or Creditor Code.
TRANSACTION DATE RANGE This is the date the transaction relates to, not the date the transaction will imported to HiFinance. Eg to list only back-orders, enter 01/01/0001 for the lower limit and yesterday’s date for the upper limit.
SIGHTED DATE RANGE This allows you to limit the report to a range of dates sighted. This can be used to find a transaction that was manually sighted on a specific date, or you can put in an upper limit of zero and only include un-sighted transactions.
PAID DATE RANGE This allows you to limit the report to a range of dates paid, by you, to the site. This can be used to find a transaction batch or a list of un-paid transactions.
FUEL CODE RANGE This is the fuel type. This can be used to limit the report to a specific fuel or range of fuels, for statistical purposes.
OTHER KEY RANGES These may appear as a different literal depending on how you have defined the fields in SYSTEM PARAMETERS.
LITRES PURCHASED RANGE This is the number of litres purchased for each fuel type.
DISCOUNT VALUE RANGE This is the value discounted from the purchase.
WILL-PAY DISCOUNT VALUE RANGE This is the value of the discount that will be reimbursed to the Site. It may not be the same as the value discounted from the purchase.
AUDIT NUMBER RANGE This HiFinance’s internal transaction number. It is useful for printing transactions in the order they were physically uploaded to the system.
To start the report, press <Enter> through each field or simply press <F10>.
The report will scan the transaction file and extract all records that fit within your chosen parameters. The report itself will detail the Card number, Transaction Audit number, Transaction date, Site number, Name on card, the POS refno, Fuel type, Units Purchased Discount Value and Will-pay Value. Totals are printed at the end of the report and at the end of each sort field, if the report is printed in that order.