SECTION 1.1.2 - MODIFY A DEBTOR
USAGE: Modify the details of an existing Debtor. This option is only used for changing the static information such as the Name. Normally, it is also possible to change the Debtor’s code here, also.
DISCUSSION: When you start the MODIFY program, the computer will initially ask for a code. Insert the code and press <Enter>.
To return to the DEBTOR MAINTENANCE MENU, press <ESC>.
To search for an account, press <F9>. For further details on searches, see SECTION 1.2.
Having entered a valid code, the computer will display the current information pertaining to that account. You can modify any of the fields that are surrounded by brackets. Also, you have the following options available via the function keys:
<F1> This will cause HiFinance attempt to read the previous Debtor record. If there is one, it will be displayed. HiFinance will move to the previous record without saving any changes you might have made.
<F2> This will cause HiFinance attempt to read the next Debtor record. If there is one, it will be displayed. HiFinance will move to the next record without saving any changes you might have made.
<F4> This allows you to enter or modify a note detailing any non-structured information. The information you enter here will be displayed during invoicing, but will not be printed on the Invoice.
<F6> This allows you to enter or modify a delivery address. This field will be printed on Invoices and Credit Notes in the area allotted.
<F7> This allows you to enter or modify delivery instructions. This field will be printed on Invoices and Credit Notes in the area allotted.
<F8> This initiates a search through the Salesman master-file. The Salesman chosen will be automatically inserted into the Salesman field.
<F9> This initiates a search through the Debtor Group master-file. The Debtor Group chosen will be automatically inserted into the Debtor Group field.
<F10> will complete your entry, after checking for any inconsistencies and confirming your request. Your changes will be saved to disk, over-writing any previously stored information.
<ESC> will return you to the Debtor code entry routine without updating the Debtor master-file.
If you have the CRM option enabled in you company, when you have updated a Debtor, you will be asked:
UPDATE CONTACT TABLE FOR THIS DEBTOR? (Y+/N-) [N]
This allows you to add or modify any contact details for the current Debtor. The Main Display Contact can be modified using this function, or via the main maintenance screen. These options are equivalent.