SECTION 4.4.1 - LIST JOBS
USAGE: To print a list of Jobs and some general information. This gives you a quick overview of the status of Jobs in your company.
DISCUSSION: When you choose this option, the screen will appear as follows:
Here you can choose the order in which you wish to print the report.
Hint: If you intend to limit the report to a range of Jobs, it is most efficient to print the report in the same order. Eg if you wish to limit the report to a range of dates, the report will scan the job-file faster if you also print the report in date order.
Having chosen from the options, the following questions will appear:
USE LONG FORMAT REPORT If you are using wide stationery, reply Y, otherwise reply N. This question will only be displayed if the relevant option is set to A, see SECTION 7.1.2.
START A NEW PAGE ON CHANGE OF KEY If you have chosen to print the report in Group order, you will be offered this option. If you reply Y, HiFinance will start a new page each time the major key changes. A sub-total will also be printed for each group of Jobs. If you reply N, the report will be printed continuously.
INCLUDE OPEN JOBS If you answer N here, Open Jobs will be ignored by the report.
INCLUDE COMPLETED JOBS If you answer N here, Completed Jobs will be ignored by the report.
JOB UP TO LEVEL This allows you to limit the report to a Job Level. If you only create main Jobs, this question is irrelevant and you can leave it as 3. If you create Sub-jobs or Sub-sub-jobs, you can specify that only level 1 (main Job codes) will be included in the report. Similarly, you can allow level 2 jobs (Sub-jobs) to be included also. Entering a 3 here will allow all Job codes to be included. Generally, you would leave this value as 3.
The following question asks you to enter both a lower and upper limit. The upper limit must not be less than the lower limit. The default answers define the extreme limits of the field. You do not have to change all of these limits. Only change the ones you wish to, and tab past the others.
CODE RANGE This is the Job code.
GROUP RANGE This is the Job Group code.
DECRIPTION RANGE This allows you to limit the report to a range of Job descriptions. Note this only refers to the first 10 characters of the description.
DUE DATE RANGE This allows you to limit the report to a range of due dates. This can be used to find a to organise report on Jobs due soon or overdue, etc.
To start the report, press <Enter> through each field or simply press <F10>.
The report itself will detail the Job Group, Job Code, Description, Status, Due-date, Budget Quoted and Cost Actual, and the Units ordered. At the end of the report, all numeric fields are totalled.