HiFinance 4


 

SECTION 1.5.9.1- ENTER DOCKET NUMBERS

 

USAGE: To tag invoices as having been delivered.

 

DISCUSSION: When a delivery is made, the delivery copy (usually signed by the customer) is brought back by the driver. This still has the original invoice number printed on it. This should be unique. The current function allows you to quickly tag each invoice as having been delivered. The screen appears as follows:

 

 

Enter the date you received the packet of Delivery Dockets. Usually this is today (or last working day). Manually enter the date or press <F1> to have HiFinance enter todayís date for you. To return to the DOCKET NUMBERS MENU, press <ESC>.

 

You only need to put in the date once. If you have packets of dockets, which require different dates, you will need to enter the first batch exit the program (back to the menu only) and re-enter.

 

Having entered a valid date, the screen looks as follows:

 

 

Here you must enter a driverís code. This can be anything as long as it does not start with, or contain, spaces. Usually, this is an abbreviation of driverís name, initials or number. As before, you only need to put in the driver once. If you have packets of dockets, which require different driver codes, you will need to enter the first batch exit the program (back to the menu only) and re-enter.

 

The screen now looks like this:

 

 

At this point you should enter invoice numbers, followed by <Enter> or <F10> until all dockets are entered. HiFinance not respond (except to clear the field) unless there is some sort of error, eg the docket has already been entered, the invoice number was not found, etc.

 

Each docket entered will write back to the Debtor transaction file.

 

When you have finished, press <ESC> to exit the program.

 

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