SECTION 1.5.5 – CHECK INVOICE SEQUENCE
USAGE: To search the invoice file and report on missing or duplicated invoice numbers.
DISCUSSION: Normally, HiFinance will create invoices in numeric sequence without any breaks in the numbering. Errors can occur. This program can be used to highlight these errors.
There are several ways invoice numbers can be missing.
a) You can enter invoice numbers manually and you might have missed a number.
b) An invoice might not have updated correctly, leaving a hole.
c) The invoice sequence could have been changed manually, thus leaving a range of numbers out.
This program searches the Debtor transaction file, in reference number order. It only looks for Invoices. Any break in the numbering is reported. Single missing numbers are listed individually. If there is a range of numbers missing, the program only lists the range, so as to save space.
If you find a number missing, it is then important that you investigate the loss, as a Debtor might not have received their invoice, or the invlice might be missing on their statement.
When you enter this program, the following questions will appear:
USE LONG FORMAT REPORT If you are using wide stationery, reply Y, otherwise reply N. This question will only be displayed if the relevant option is set to A, see SECTION 7.1.2.
The following question asks you to enter both a lower and upper limit. The upper limit must not be less than the lower limit. The default answers define the extreme limits of the field. You do not have to change all of these limits. Only change the ones you wish to, and tab past the others.
INVOICE# RANGE If you wish HiFinance to scan the entire file, leave the default values here. Otherwise, enter the range of invoice numbers you wish to scan through. You may only enter one range.
To start the report, press <Enter> through each field or simply press <F10>.
The report itself will detail the invoice number of any missing or duplicated numbers. If an invoice number is duplicated, it will only appear once, in the report.