SECTION 22.214.171.124.2 - CONVERT SALES ORDERS - BY INVENTORY
USAGE: If you have entered orders that do not have stock-on-hand, i.e. back-orders, you can have HiFinance automatically fill these orders when the stock arrives. Orders are updated in due-date order. This function can also optionally print the invoices generated at the same time the conversion takes place.
DISCUSSION: When you start the CONVERT ORDERS BY INVENTORY, you may be asked to enter a location number. This question will only be displayed if you are using Multi-location Inventory. You must then enter a valid location number. The program will only convert stock from one location at a time.
The screen will clear and display the following:
Here you may enter up to 19 Inventory codes. When you enter the last one or press <F10>, HiFinance will check each one to make sure that you have not duplicated a code, entered an invalid code or chosen a code that does not have a positive stock-on-hand. <F1> can be used to clear the list if you wish to restart. Also, you may exit the program at this point by pressing <ESC>.
Depending on your choices in the utilities, you might then be asked if you wish the Invoice printer or batched.
Next the computer will ask you to confirm your choices. You must answer YES, in full. After this, the program proceeds automatically. Orders will be scanned, in due-date order, and filled where possible until HiFinance has either run out of orders or all stock has been allocated.
Because the update locks the whole system, and to avoid problems if a printer jams, the print is sent to the BATCH PRINT file. To actually print the invoices, you need to use this option. Note that this means that batch printing must be enabled in SYSTEM UTILITIES (see SECTION 7.1.2).