HiFinance 4




USAGE: Whereas the DEBTOR SINGLE RECEIPTS program is designed to enter and print Receipts as they are received, this program is designed enter Receipts on a post factum basis, from your Bank Deposit Slip. Because of this, the program asks for the total deposit value first and then asks for the individual deposits.


DISCUSSION: When you start the DEBTOR DEPOSIT SLIP ENTRY program, the computer will ask for the totalling information.


If you have enabled multi-banks, you will initially be asked for the bank account of the bank you wish to post to. Enter the last 4 digits of the bank account number or press <F9> to initiate a search.




If you are not running multi-banks, all postings will be to the default bank account.


The screen then appears as follows:



The following fields are available:


DATE                  This is statement date as per the Bank Statement.


PAYMENT TYPE      This is normally type S, for Statements.


STATEMENT PAGE For Bank Statements, you enter the Statement Page. If you are dissecting a cheque, enter the cheque number.


COMMENTS        This is an optional field that allows you to enter any other details.


TOTAL VALUE This is the total transaction value. Normally, this is the Total Debits value from the Bank Statement.


Next you will be presented with the following screen:



This screen allows you to enter up to 999 lines. These must either refer to Debtors or General Ledger accounts. To toggle between Debtors and General Ledger, press <F3>.


On each line you will need to enter a description and value. The description is not compulsory for Debtor entries. The value must not be zero.


When you have entered the last line, the TOTAL VALUE should equal the ACCRUED VALUE. At that point the program will allow you to updated and allocate the individual lines.


At any point, you may enter <ESC> to abort the whole entry.


Files updated by the Deposit Slip Entry program:


Debtor master-file:    Each Debtor’s balance will be decreased by the VALUE field.


Debtor transaction-file:         A receipt transaction is created to match the VALUE.


General Ledger master-file: The Trade Debtors, Cash-at-Bank accounts are updated.


General Ledger transaction-file:      A transaction is posted for each transaction line.

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